> ## Documentation Index
> Fetch the complete documentation index at: https://docs.vyntaintegrate.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Health & Safety Compliance

> Track safety certificates, risk assessments, and compliance status across your team and jobs.

Field service work involves real risks — electrical hazards, confined spaces, working at height. Vynta's compliance module helps you track certificates, risk assessments, and safety documentation so you're always audit-ready.

## What Compliance Tracks

| Category                  | Examples                                                     |
| ------------------------- | ------------------------------------------------------------ |
| **Certificates**          | Electrical COC, gas compliance, first aid, working at height |
| **Risk assessments**      | Job-specific hazard identification and mitigation            |
| **Incident reports**      | Near-misses, injuries, property damage                       |
| **Equipment inspections** | Tool and vehicle safety checks                               |

## Setting Up Compliance

<Steps>
  <Step title="Define certificate types">
    Go to **Health & Safety** > **Settings** and add the certificate types relevant to your business (e.g., "Electrical COC", "Gas Compliance", "First Aid").
  </Step>

  <Step title="Set renewal periods">
    For each certificate type, set how often it needs renewal (e.g., annually, every 2 years).
  </Step>

  <Step title="Assign certificates to technicians">
    Upload certificate documents and assign them to team members. Vynta tracks expiry dates automatically.
  </Step>
</Steps>

## Certificate Expiry Alerts

When a certificate is approaching expiry:

1. A warning appears in the **Needs Attention** panel on the dashboard
2. The technician's profile shows the certificate as "Expiring soon"
3. If the certificate expires, the technician cannot be assigned to jobs requiring that certificate

## Job-Specific Risk Assessments

Before starting a job, technicians can complete a risk assessment:

1. Open the work order and go to **Safety**
2. Complete the risk assessment checklist (hazards, PPE required, access restrictions)
3. Sign off on the assessment
4. The completed assessment is stored against the work order

## Incident Reporting

Technicians can report incidents from the mobile app:

1. Tap **Report Incident**
2. Select the type (near-miss, injury, damage)
3. Describe what happened
4. Attach photos if needed
5. Submit for admin review

Incidents are logged in the compliance dashboard and can be exported for audit purposes.

## FAQ

<AccordionGroup>
  <Accordion title="Can technicians complete risk assessments from their phone?">
    Yes. The mobile app has a simplified risk assessment form designed for field use.
  </Accordion>

  <Accordion title="What happens when a certificate expires?">
    The technician is flagged as non-compliant. They can still clock in and work, but they cannot be assigned to jobs that require the expired certificate until it's renewed.
  </Accordion>

  <Accordion title="Can I export compliance records for an audit?">
    Yes. Go to **Health & Safety** > **Reports** and export certificate status, incident logs, and risk assessment records as CSV or PDF.
  </Accordion>
</AccordionGroup>