> ## Documentation Index
> Fetch the complete documentation index at: https://docs.vyntaintegrate.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Timesheets

> Review, approve, and export technician timesheets for payroll — with discrepancy detection and shift reconciliation.

Timesheets aggregate clock in/out data into a format ready for payroll. Vynta generates timesheets automatically from clock entries and flags discrepancies so you can review before exporting.

## How Timesheets Work

At the end of each day (or week, depending on your settings), Vynta compiles all clock in/out entries into timesheets:

* **Regular hours** — time within the standard shift window
* **Overtime hours** — time outside standard hours
* **Break time** — deducted from total shift duration
* **Discrepancies** — entries that don't match expected patterns

## Reviewing Timesheets

Go to **Timesheets** in the sidebar to see:

| Column     | What it shows                 |
| ---------- | ----------------------------- |
| Technician | Name and role                 |
| Date       | The shift date                |
| Clock In   | Time and GPS location         |
| Clock Out  | Time and GPS location         |
| Hours      | Net hours (after breaks)      |
| Overtime   | Hours beyond standard shift   |
| Status     | Approved, pending, or flagged |

## Approving Timesheets

<Steps>
  <Step title="Review flagged entries">
    Click on any flagged timesheet to see why it was flagged — late clock in, missing clock out, overtime, or location mismatch.
  </Step>

  <Step title="Approve or correct">
    Approve the entry as-is, or click **Edit** to adjust the times. Corrections require a note explaining the change.
  </Step>

  <Step title="Bulk approve">
    Select multiple timesheets and click **Approve Selected** to process them all at once.
  </Step>
</Steps>

## Exporting for Payroll

Once timesheets are approved, export them:

1. Select the date range
2. Click **Export** and choose your format (CSV or PDF)
3. Import the file into your payroll system

The export includes all approved hours, broken down by regular, overtime, and break time.

## Discrepancy Detection

Vynta automatically flags timesheets that show:

* **Missing clock out** — technician forgot to clock out
* **Late arrival** — clocked in after the shift start time
* **Early departure** — clocked out before the shift end time
* **Overtime** — worked beyond standard hours
* **Location mismatch** — clocked in from an unexpected location
* **Double booking** — two overlapping clock in entries

## FAQ

<AccordionGroup>
  <Accordion title="Can technicians edit their own timesheets?">
    Technicians can request corrections, but only admins can approve them. Every edit creates an audit trail.
  </Accordion>

  <Accordion title="What if a technician works across midnight?">
    Vynta splits the shift at midnight and creates separate timesheet entries for each day.
  </Accordion>

  <Accordion title="How far back can I view timesheets?">
    Timesheets are retained for the duration of your account. You can view and export historical timesheets from any date range.
  </Accordion>
</AccordionGroup>