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Technicians forget to clock out. It happens. Vynta’s auto clock-out handles this by automatically ending shifts after a configurable grace period.

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How Auto Clock-Out Works

You set a grace period — the number of hours after the standard shift end time before Vynta automatically clocks the technician out. Example:
  • Standard shift: 08:00 to 17:00
  • Grace period: 2 hours
  • Auto clock-out triggers at: 19:00
Any technician still clocked in at 19:00 is automatically clocked out, and the timesheet is flagged as a discrepancy for review.

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Setting Up Auto Clock-Out

1

Go to Settings > Time & Attendance

Find the Auto Clock-Out section.
2

Set the grace period

Choose how many hours after shift end the auto clock-out should trigger. The default is 2 hours.
3

Configure notification

Optionally, enable a notification to the technician 15 minutes before auto clock-out, giving them a chance to clock out manually.

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What Happens at Auto Clock-Out

  1. Vynta checks all currently clocked-in technicians
  2. For each technician past the grace period, it records a clock-out at the grace period deadline
  3. The timesheet entry is flagged as auto clocked out
  4. An admin notification appears in the Needs Attention panel
  5. The technician can request a correction if they were actually still working

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Why It Matters

  • Payroll accuracy — no phantom overtime from forgotten clock-outs
  • Compliance — ensures shift records are complete
  • Audit trail — every auto clock-out is logged and reviewable
Auto clock-out is a safety net, not a replacement for proper clock-out discipline. Use it alongside regular reminders to your team.

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FAQ

Not yet. The grace period applies globally. If different roles need different settings, contact support.
They should clock out and clock back in for the emergency shift. If they forget, they can request a correction with a note explaining the situation.